Data Controller

Kiinteistö Oy Triotto
Business ID: 2403203-1
Atomitie 2 C, 00370 Helsinki, Finland

Contact Person for Registry Matters

Joonas Arnberg
joonas.arnberg@avanto.fi

Name of the Register

Kiinteistö Oy Triotto Customer and User Register.

Registered individuals include customers of Kiinteistö Oy Triotto’s services, contact persons of customer companies, potential customers, and contact persons of potential customer companies.

Purpose of the Register

The customer register is used for managing customer relationships, identifying users, providing and delivering services, invoicing, and responding to contact requests.

The data in the register is also used for customer communication.

Additionally, the register is used to fulfill Kiinteistö Oy Triotto’s legal obligations and comply with regulatory requirements and guidelines.

Contents of the Register

The primary and regular source of information for the register is data collected directly from users.

Kiinteistö Oy Triotto collects and processes personal data for managing customer relationships, identifying users, providing and delivering services, invoicing, and responding to contact requests.

By submitting personal data via the contact form on triotto.fi, the user consents to the collection, use, and disclosure of their personal data in accordance with this privacy policy and for the limited purposes specified herein.

The register is stored and protected so that only authorized personnel have access to the data through a username and password. Necessary security measures are implemented to protect personal data, including secure connections, firewalls, secure facilities, strong passwords, and careful operational practices.

Data Retention Period

Personal data is processed for the duration of the contract or customer relationship. Once the contract or customer relationship ends, the data is deleted after 10 years in accordance with the data controller’s deletion procedures.

Regular Sources of Information

The information in the register is obtained directly from the registered individuals.

Regular Disclosure of Data

The register data is not disclosed to third parties. However, data may be disclosed to authorities upon request in accordance with Finnish law.

Transfer of Data Outside the EU or EEA

Register data is not transferred outside the EU or the European Economic Area (EEA).

Right of Access and Data Correction

Customers have the right to access their personal data stored in the register. A written and signed request for access must be submitted to the contact person responsible for the register. Before disclosing data, the customer’s identity will be verified through a photo ID or other necessary measures to ensure the data is only provided to the customer.

If a customer notices that their personal data in the register is incorrect, incomplete, or has been processed in violation of the register’s purpose or applicable legislation, they can request the data controller to correct, block, restrict, or delete the data by contacting the email address mentioned above.

Data Security Breach

If Kiinteistö Oy Triotto becomes aware of a security breach that is likely to seriously compromise customers’ privacy, affected customers will be notified via email without undue delay.

The notification will specify what data was involved, the likely consequences of the breach, and the measures Kiinteistö Oy Triotto has taken in response to the breach.

Changes

The data controller reserves the right to amend or modify this privacy policy at any time if changes in data protection and privacy legislation require it. Customers are encouraged to review the privacy policy periodically to stay informed about how their personal data is handled.

Applicable Law and Supervisory Authority

The processing of personal data is subject to Finnish personal data legislation and the EU General Data Protection Regulation (GDPR). The supervisory authority overseeing personal data processing is the Finnish Data Protection Ombudsman.

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